Supported departmental software is not subject to generic subscription, per-user, module, or feature-activation fees. Each workflow remains disabled until its applicable activation and acceptance gates pass.
The Problem
Compliance tracking shouldn't require three different systems.
Most fire departments juggle paper inspection reports, disconnected submission portals, and spreadsheets to track who's compliant and who's not. Prevention staff spend hours sorting PDFs instead of reviewing results.
When a contractor submits a report, your department should be able to review it, flag deficiencies, and track follow-up — without logging into a separate portal for each trade. And the building owner should see the same record you do, not a different version.
That's what Guspora does. One connected record between your department, the contractor, and the building owner. Every trade. Every inspection type.
What your department gets
Supported department software under a written entitlement.
Supported inspections, mobile and offline field work, report review, community programs, premises, preplans, hydrants, hazardous-material records, permits, deficiencies, documents, electronic signing, communications, dashboards, exports, and audit history can be included without Guspora subscription, per-user, module, device, inspection, or feature-activation fees. Each workflow remains subject to its written entitlement and applicable activation gates.
1. Real-time compliance dashboard
Track every building, every system, every contractor in your jurisdiction. See which occupancies have current inspection reports, which have open deficiencies, and which are overdue.
2. Fire prevention and inspections
Contractor credential verification, report review queue, accept/reject workflows, and your own inspectors running field inspections with GPS check-in, photo documentation, and code-referenced checklists.
3. Permitting with fee collection
Permit application workflow, multi-step approval chains, configurable permit types, fee schedules, and payment tracking. Issue, deny, or revoke with full audit trail.
4. Pre-incident planning
Building pre-plans with hazmat data, access points, utility shutoffs, and tactical scenarios. Map-based view of your jurisdiction. Exportable for field use.
5. Hydrant management
GPS-mapped hydrant inventory, NFPA 291 flow testing with auto-calculated color codes, inspection scheduling by frequency, and GeoJSON export for mapping.
6. NFIRS incident documentation
Full NFIRS 5.0 data entry with Module 1 (Basic), Module 2 (Fire), and Module 3 (Structure Fire) records. QA review workflow before state submission. CSV and fixed-width export.
7. ePCR (patient care reports)
Electronic patient care reports with vitals, medications, procedures, and hospital handoff. Linked to the incident record for complete documentation.
8. Incident command with ICS forms
ICS-compliant command structure, resource tracking, PAR checks, assignment management, benchmarking, and after-action reports.
9. Shift scheduling
Kelly, platoon, California, Detroit, and custom shift patterns. Override management for overtime, trades, callbacks, and leave. Station-level minimum staffing alerts.
10. Training LMS with certification tracking
Course management, training records, certification expiration tracking, compliance matrix across all personnel, session scheduling, and analytics.
11. Health, wellness, and exposure tracking
Access-controlled health-adjacent records, physical tracking, exposure documentation, and wellness monitoring for your personnel.
12. Community Connect
Community risk reduction portal, resident and business registration, service request intake, community analytics, and outreach tracking.
13. Fire investigations
Case management with evidence chain of custody, witness tracking, cause determination, and analytics. Evidence records are append-only with immutable audit trail.
14. Asset, fleet, and inventory management
Apparatus tracking, equipment inventory, station assets, and supply management. Inspection checklists for fleet vehicles.
15. Mutual aid coordination
Mutual aid agreements, request and response tracking, and resource sharing across neighboring departments.
16. Alarm and security monitoring oversight
Three-party trust across alarm systems. The SP manages monitoring, your department oversees compliance, and the building owner sees system status. One record, three perspectives.
17. Analytics and reporting
Jurisdiction-wide analytics on compliance rates, contractor performance, inspection trends, deficiency breakdowns, and budget reporting. Exportable dashboards.
Why this works
One shared record across the department, the contractor, and the building owner.
Legacy tools give your department a viewer portal — a read-only window into what the contractor decided to share. Guspora works differently. Every inspection, every deficiency, and every correction lives in one record that all three parties can see. The contractor can't hide a failed inspection. The building owner can't claim ignorance. And your department has the full picture without requesting anything.
Department
Reviews submissions, tracks compliance, enforces code, runs own inspections
Contractor
Submits reports directly from the field, responds to deficiency deadlines
Building Owner
Sees every inspection result, every deficiency, and every correction in real time
Multi-trade coverage
The compliance problem isn't fire-only. Your AHJ experience shouldn't be either.
Your jurisdiction enforces codes across a dozen trades. The AHJ workspace covers all of them — fire protection, HVAC, electrical, plumbing, elevator, backflow, boiler, energy, fuel gas, and more. Each trade references the correct adopted code edition for your jurisdiction, not the latest published edition.
How we compare
Side by side with First Due and legacy AHJ tools.
| Capability | Guspora | Legacy AHJ software |
|---|---|---|
| Department platform access | $0* where configured | Custom quote |
| Modules included | Configured modules | Varies |
| Per-user fees | Configured department users | Custom quote |
| Implementation | Paid professional onboarding, scoped per dept | Custom quote |
| Contract required | No | Multi-year |
| Multi-trade inspection coverage | Configured workflows | Fire-only or limited |
| Real-time contractor submissions | Batch upload or email | |
| Deficiency enforcement pipeline | Notices, escalation, deadlines | Limited or manual |
| Contractor credential verification | Automated license checks | Manual or none |
| Building owner visibility | Three-party shared record | No |
| Alarm/security monitoring oversight | Separate system | |
| AI-assisted review (Milo) | Human-reviewed support | AI features vary |
| Mobile responder app | Same app as contractors | iOS/Android |
| Evidence chain of custody | Immutable, append-only | Varies |
Separate CAD or call-provider integrations, provider-specific connectors, bespoke conversions, extraordinary implementation, optional enhanced support, and approved third-party costs require their own written scope.
Pricing
Department software is governed by a written entitlement and activation plan.
Supported departmental capabilities can be included without Guspora subscription, per-user, module, device, inspection, or feature-activation fees. CAD and call-provider integrations, provider-specific connectors, bespoke integrations or conversions, extraordinary implementation, optional enhanced support, and approved third-party pass-through expenses require a separate written scope.
The department retains authority over codes, government fees, inspections, enforcement, incident decisions, approvals, and official records. Guspora is its authorized workflow and record-management platform.
Department Software Entitlement
Included / when entitled
- Report intake and review where supported
- Configured department users
- Premises and deficiency visibility
- Basic dashboards, exports, and authorized communication
Available where configured
Professional Onboarding
Scoped per department
- Legacy data migration
- Staff training sessions
- Jurisdiction configuration
- Code edition setup
Quoted based on department needs
Ready for department review
Review the entitlement and activation plan for your jurisdiction.
If you're a fire marshal, inspector, or department administrator, request access and we'll scope the workspace to your jurisdiction.